Recruiting Coordinator (contract)

WHY WE'RE LOOKING FOR YOU:

We’re looking for a recruiting coordinator to act as a first impression for the company and partner closely with recruiters, hiring managers, and cross-functional stakeholders to deliver a white-glove, high-touch candidate experience. We currently operate in a hybrid working model and this person will be expected to be in the office in San Francisco at least 3 days a week (Monday, Tuesday, and Thursday). Note: this is a contract to hire position.

WHAT YOU'LL DO:

As a recruiting coordinator, you’ll serve as the primary point of contact for candidates throughout their recruiting journey at Retool. In this role, you will support teams to handle all interviewing logistics – from coordinating interviews to scheduling debriefs, you’ll execute each interaction with professionalism that embodies Retool’s brand and culture.

WHAT YOU'LL DO:

• Coordinate and schedule interviews: manage the end-to-end interview scheduling process, including candidate communication, interview panel coordination, room booking, and day-of troubleshooting
• Arrange in-person candidate tours at the SF office, book rooms, and ensure interviewers are available as scheduled
• Ensure a seamless, white-glove interview experience for candidates
• Own and maintain our interviewer training and calibration app for our Engineering teams
• Own coordination of post-interview activities, including candidate debriefs 
• Execute with an incredible eye for detail and catch errors before they occur
• Create and share candidate prep materials
• Partner with other recruiting team members to build new or iterate on old processes
• Keep an eye out for inefficiencies or areas of opportunity and tackle them in stride
• Communicate verbally and in written format with great attention to detail and clarity
• Attend bi-weekly recruiting team meeting

THE SKILLSET YOU'LL BRING:

• 1+ years of professional experience in an admin/coordination-based role 
• Bachelor’s Degree preferred 
• Superior verbal and written communication skills with the ability to interact effectively with varying degrees of stakeholders
• Excellent attention to detail, i.e. you rarely have to do the same work twice
• Ability to troubleshoot on the fly and can unblock yourself
• An innate sense of urgency and relentless hustle
• Foster strong partnerships with stakeholders, candidates, hiring managers, and interviewers to ensure exceptional service and consistent, high-quality results
• Ability to own and work across several different workstreams without missing a beat
• Enthusiastic about tackling projects of all sizes, with a willingness to handle any challenge, big or small.

NICE TO HAVE:

• Start up experience, wearing lots of hats 
• Experience working with Gem and Greenhouse
• Experience in a customer/candidate-facing role
• Experience working with all flavors of recruiting
• Proven experience collaborating with cross-functional recruiting teams, including engineering, C-suite, sales, and more
• Experience working with executive assistants
• Ideal if you like plants and dogs :)